HR management software
you buy once, not every month.
Fuzen HRMS Pro runs attendance, leave, full Indian payroll with PF, ESI, TDS and PT, reimbursements, letters and appraisals for teams of 5 to 50. Try the whole thing free for 14 days. Keep it for Rs 35,000 one time plus hosting. No per-employee fees, ever.
- 14 days free, all modules
- Rs 35,000 one time, not per month
- No per-employee pricing
- PF, ESI, TDS and PT built in
No credit card required. Installs into your own Fuzen workspace in about a minute. Your data stays yours.
Team of 10 or fewer with simple needs? Start with the free HRMS starter instead →
See a Fuzen HRMS in action, in 7 minutes
A full walkthrough of how an Indian small business runs employee records, attendance, leave with admin approval, holidays and announcements on Fuzen. Filmed on our free starter app, so it does not show the Pro payroll engine, employee self-service or letters. Both run on the same Fuzen platform.
All 12 Pro modules. No credit card required.
Three ways to get HR software from Fuzen
Same platform, three levels of commitment. Almost everyone should start in the middle: try Pro free for 14 days and decide with your own employee data in front of you.
HRMS Starter
Free
Free forever, teams up to 10
For a small team that just needs employee records, daily attendance, leave requests and a manual payroll log in one place.
- 10 ready pages, installs in about a minute
- Attendance, leave, holidays, announcements
- No payroll computation or payslips
- No employee self-service portal
Fuzen HRMS Pro
Free for 14 days
then Rs 35,000 one time plus hosting based on usage
For teams of 5 to 50 that want a real HRMS running now: statutory payroll, self-service, letters and appraisals included.
- All 12 modules, nothing behind a paywall
- Payroll with PF, ESI, TDS and PT auto-calculated
- Payslip PDFs, bank file, PF ECR and ESI files
- Employee self-service with mobile check-in
- Customisation with Fuzen AI included free for 1 year
No credit card required. No per-employee fees.
Custom HRMS build
From Rs 1,00,000
one time, plus yearly hosting
For teams whose workflow does not fit any product: timesheet billing, recruitment pipelines, Tally or biometric integrations, multiple entities.
- We start from Pro and build your modules on top
- Live in 3 to 4 weeks, not 6 months
- Pay 10% to start, 90% only on approval
- 50 to 60% cheaper than Keka or greytHR over 3 years
Prefer to talk? Book a call →
Still not sure? Start the Pro trial. It takes about a minute, you see all 12 modules with your own data, and nothing is charged during the 14 days.
What is inside Fuzen HRMS Pro
Twelve modules built for how Indian small businesses actually run HR. Nothing is locked behind a higher plan, because there is no higher plan.
Click any screen to view it full size.
Dashboard
Active employees, present today, pending approvals and payroll liability at a glance, plus upcoming birthdays and work anniversaries.
Employee directory
Add staff one by one or bulk import by CSV. Every employee gets a 360 degree profile: compensation, attendance, leave, documents, assets and payslips in tabs.
Attendance and shifts
Mark daily attendance, review the mobile check-in log with GPS location, and assign weekly shift rosters to your team.
Leave management
Requests, a team leave calendar, live balances, and a policy setup screen where you define your own leave types, entitlements and accrual rules.
Payroll centre
Run monthly payroll with PF, ESI, TDS and Professional Tax calculated for you. Preview, approve and lock the run, then download payslips, the bank salary file, the PF ECR file and the ESI contribution file. If payroll is the main thing you are solving for, our dedicated payroll software page goes deeper.
TDS and investments
Employees declare investments under 80C, 80D, HRA, Section 24 and 80CCD(1B). HR verifies proofs so TDS is deducted on real numbers, not guesses.
Reimbursements
Staff submit travel, food, medical and communication claims with receipts. Approved claims flow straight into the next payroll run.
Letters
Generate offer, appointment, confirmation, increment and experience letters from templates instead of editing a Word file every time.
Appraisals
Run review cycles end to end: self review, manager review, then HR calibration, with goals tracked against each employee.
Assets
Register company laptops, phones and ID cards, then track which employee holds what and when it came back.
Company events
A holiday calendar in month or list view, plus company-wide announcements everyone can see.
Settings
Company profile with PAN, GSTIN, EPF code, ESIC code, TAN and state of operation, plus admin user management.
The files your accountant and your bank actually ask for
Once a payroll run is approved and locked, Pro generates payslip PDFs for every employee, a bank salary upload file, a PF ECR file and an ESI contribution file. That is the part most spreadsheet-based teams lose two days a month to.
What Pro does not file for you: quarterly TDS returns such as Form 24Q, and Form 16 generation at year end. Pro gives your accountant clean, locked payroll data to file from. If you want those produced inside the same system, that is a custom addition and we will tell you on the call rather than after you have paid.
14 days, all 12 modules, your own data. No credit card required. Rs 35,000 one time if you keep it.
Your whole team gets the right view, not the same view
Pro ships with five roles out of the box, so your finance lead is not looking at appraisal notes and your employees are not looking at everyone else's salary.
Owner
Everything, including settings, statutory codes, admin users and company-wide reports.
HR
Employees, attendance, leave, payroll, statutory filings, letters, onboarding and appraisals.
Finance
Payroll, statutory filings, bank salary file, reimbursements, TDS and salary structures.
Manager
Approve leave and reimbursements for direct reports, and see their team's attendance.
Employee
Self-service only: own profile, attendance, leave, payslips, reimbursements, TDS and goals.
Mobile check-in
Employees check in and out from their phone in one tap, with GPS location captured, and can see their own last 30 days of punches. No biometric hardware to buy.
My payslips
Every employee sees their monthly payslips and a year to date summary of gross, deductions and TDS. That alone removes most of the questions HR answers on WhatsApp.
Why most HRMS options don't work for growing businesses
Off-the-shelf HRMS tools like Keka and greytHR force you into their mould. Agencies and dev shops charge lakhs and take months. Neither fits a growing business that needs its own HR workflows.
Rigid SaaS that forces you to adapt
Your leave policy has 8 types of leave. Your timesheet maps to project billing. Your approval chain has 4 steps. Keka, greytHR and Zoho People give you their workflow, not yours. You end up using 30% of the features and working around the rest.
Per-employee pricing punishes growth
Most HRMS platforms charge per employee per month. Hire 10 more people? Your HR software bill jumps by lakhs per year. Per-employee pricing makes your software cost grow faster than your revenue.
Agencies quote lakhs and take months
Custom dev shops quote ₹8-25 lakh for a custom HRMS and take 3-6 months to deliver. After launch they vanish — every small change is a new invoice. You carry the risk of delivery, scope and rework.
Customisation always costs extra
Need timesheets linked to project billing? Custom approval workflows? Industry-specific fields? SaaS tools either can't do it or quote enterprise-tier pricing. Agencies charge again for every change. Either way, the basics of your business cost extra.
Or skip the SaaS-vs-agency choice entirely. Start free in 60 seconds, upgrade when you're ready.
Start your 14-day free trial →What Rs 35,000 once replaces
Approximate three-year cost for a 25-person Indian team. The SaaS numbers are scaled down from the 100-employee list pricing further down this page, so if anything they understate what a small team actually pays: most plans have minimum-seat floors.
| HR software | How you pay | 3-year cost, 25 employees |
|---|---|---|
| Keka | Per employee, per month, forever | ~Rs 3,00,000 |
| greytHR | Per employee, per month, forever | ~Rs 1,87,500 |
| Zoho People plus Payroll | Per employee, per month, plus payroll add-on | ~Rs 1,50,000 |
| Pocket HRMS | Per employee, per month, plus payroll module | ~Rs 1,20,000 |
| Fuzen HRMS Pro | Once, plus hosting based on usage | Rs 35,000 one time |
SaaS figures are derived from publicly listed 2026 India plans for a 100-employee company and scaled to 25 employees. Actual quotes vary by add-ons, negotiation and partner implementation fees. Fuzen hosting is billed separately based on your usage and is quoted before you buy.
Year 4
SaaS starts the clock again. Pro is already paid for.
Hire 10 more
SaaS bill goes up 40%. Pro does not charge per employee.
Need a change
Ask Fuzen AI. Customisation is included free for your first year.
No credit card required. See the payroll run with your own salary structures before you decide.
Sattva EngiTech built a custom HRMS with timesheet billing — in weeks, not months
Sattva EngiTech, an engineering services company in Navi Mumbai, needed timesheets that mapped directly to project billing. Keka HR, greytHR and Zoho People couldn't match their workflow. Fuzen built the entire system — custom timesheets, multi-step approvals, billable manhour reports — for a small one-time cost with no per-employee fees.
"Fuzen has significantly improved our HRMS module and internal processes. I highly recommend them to any business looking for a cost-effective, powerful and user-friendly custom software solution." — Pooja Pagare, HR Manager, Sattva EngiTech Pvt Ltd
Where Pro stops and a custom build starts
Pro covers standard Indian HR very well. Small tweaks like a new allowance head, a different letter format or another shift rule are free for your first year: you just ask Fuzen AI. These four are the honest exceptions where we build instead.
You bill clients for your team's time
Timesheets logged per project and per client, billable versus non-billable hours, and an invoice at the end of the month. Agencies, IT services firms and consultancies need this. Pro tracks attendance, not billable time.
You hire constantly and need a pipeline
Job openings, candidate stages, interview scheduling and feedback, then a one-click handoff into onboarding. Pro generates the offer letter once you have chosen someone. It does not run the hiring funnel that gets you there.
It has to talk to your existing systems
Salary journals posting into Tally or your ERP, punches pulling from an existing biometric device, or employee data syncing with the software your operations team already lives in.
You run several entities or locations
Separate PAN and TAN per entity, state-wise Professional Tax, plant or branch level attendance rules, and approval chains that route differently depending on the location.
AI does the 90% that is the same across every HR system. We do the 10% specific to yours.
That is how a custom HRMS costs Rs 1,00,000 instead of Rs 12 lakh.
Not sure which side of the line you are on? Get a rough price in under a minute below, or book a call and we will tell you honestly if Pro already does it.
What we build on top of Pro
A custom HRMS does not start from a blank page. We begin with the twelve Pro modules already working, then add the parts that are specific to how your business runs.
Timesheets and project billing
Employees log hours against projects and clients. Billable and non-billable rates, utilisation per person, and client invoices generated from approved timesheets.
Recruitment and onboarding
Job openings, candidate pipelines, interview scheduling and scorecards, then a structured onboarding checklist with document collection and asset assignment.
Integrations with what you already run
Accounting handoffs to Tally or Zoho Books, biometric device imports, bank payment files in your bank's format, and messaging into WhatsApp, email or Slack. We can also generate quarterly TDS return files (Form 24Q and 26Q) and year-end Form 16 from the same payroll data, so your filings do not need a separate tool.
Multi-entity and multi-location
Several companies under one login, state-wise Professional Tax, location-specific holiday and shift calendars, and consolidated reporting across all of them.
Approval chains that match your org
Multi-step approvals that route by amount, department or location, with escalation when nobody acts and a full audit trail of who approved what and when.
Workflows specific to your industry
Contract labour registers for manufacturing, bench and allocation tracking for IT services, store rosters for retail, or deployment tracking for staffing agencies.
Building for a specific sector? We have HR pages for IT services, manufacturing, staffing agencies and retail.
What would it cost to get your app built and delivered?
Delivered in 3-4 weeks
Production-ready, not a prototype
Pay 10% to start, 90% on approval
No monthly lock-in, no per-user fees
Describe what you need and our AI scopes your requirements and shows you the price in under 60 seconds.
How Fuzen delivers your custom HRMS
AI handles the heavy build work. A Fuzen delivery team owns the outcome from first call to go-live and beyond.
Scoping call
30-minute call to understand your HR workflows: leave types, approval chains, timesheet format, payroll cycle, reporting needs. We send a quick estimate within 48 hours.
Free, no obligation
AI-drafted spec
Our AI drafts a complete spec: modules, database schema, approval workflows, reports. You review. We adjust until it matches how your HR actually runs.
Week 1
We build it
Fuzen's AI builds the full-stack HRMS — database, pages, workflows, employee portal, reports. Our delivery team reviews every build, tests against your spec and fixes the edges.
Weeks 2-3
Handoff + managed hosting
Go-live call, team training, data migration. You own the app. Fuzen runs hosting, support and changes as your HR processes evolve.
Week 4 + ongoing
Custom build pricing by team size
These are custom builds, not Pro. If Pro already covers you, Rs 35,000 is the whole story. If it does not, here is what a build on top of Pro costs against three years of Keka or greytHR. One-time build plus flat yearly hosting, no per-employee fees.
Small team
3-4 core HR modules. Right for small firms moving off spreadsheets onto structured HR.
3-year cost with greytHR Enterprise
₹3,20,000
With Fuzen
From Rs 1,00,000
one-time + Rs 12,500/yr hosting
Save ~57% vs greytHR over 3 years
- Attendance, leave with approval policies, employee records
- Custom leave types (Comp Off, LOP, half-day, paternity)
- Self-service employee portal (read-only own profile, payslips, balances)
- India holidays preset + WhatsApp leave-approved notifications
Medium team
6-8 modules including payroll inputs, timesheet billing and multi-step approvals.
3-year cost with Keka Strength / Growth
₹12,00,000
With Fuzen
Save ~55%
- Everything in Small, plus:
- Payroll inputs + salary structures
- Timesheets linked to project billing
- Recruitment + onboarding
- Performance reviews
Large team
9-12 modules with multi-role access, multi-location and advanced approval chains.
3-year cost with Keka (200+ employees)
₹18,00,000
With Fuzen
Save ~50%
- Everything in Medium, plus:
- Multi-location + multi-role access
- Advanced approval chains
- Compliance + audit reports
- Priority support SLA
Every Fuzen HRMS includes a one-time build plus flat yearly managed hosting and support. You own the app forever. No per-employee fees. No feature paywalls. Enterprise deployments (500+ employees, compliance certifications, SLAs) are quoted separately.
3-year HR software cost in India: side-by-side
Approximate 3-year cost for a 100-employee Indian SMB. Numbers are mid-plan list pricing as of 2026; actual quotes vary by add-ons and partner implementation.
| Provider | Plan / scope | 3-year cost (100 emp) |
|---|---|---|
| Keka | Strength / Growth + partner implementation | ~Rs 12,00,000 |
| Darwinbox | Mid-market plan + setup | ~Rs 18,00,000 |
| greytHR | Enterprise + payroll outsourcing | ~Rs 7,50,000 |
| Zoho People + Payroll | Premium + add-on payroll | ~Rs 6,00,000 |
| Pocket HRMS | Premium + payroll module | ~Rs 4,80,000 |
| Fuzen Custom HRMS | 3-4 modules, Small team build + 3 yrs hosting | From Rs 1,37,500 |
Fuzen total = Rs 1,00,000 one-time build + Rs 12,500/yr hosting x 3 years. List pricing for SaaS HR tools is based on publicly available 2026 plans for a 100-employee Indian SMB; actual quoted price varies by negotiation, add-ons and partner fees. We re-verify these every quarter.
SaaS vs Agency vs Fuzen
Three ways to get HR software. Here is how they actually compare on the things that matter.
| Off-the-shelf SaaS Keka / greytHR / Zoho People |
Agency / dev shop Freelancer or custom shop |
Fuzen AI built, human delivered |
|
|---|---|---|---|
| Fit to your HR policies | Whatever their product supports | Fully custom | Fully custom |
| Delivery time | Immediate, if it fits | 3-6 months | 3-4 weeks |
| 3-year cost (50-200 emp) | ~₹12 lakh (Keka) | ₹8-25 lakh + ongoing | ~55% lower |
| Per-employee fees | Grows with headcount | None typically | None, ever |
| Changes after launch | Limited to their feature set | New invoice each time | Included in support plan |
| Who owns the app | Vendor. You rent. | You own the code | You own it forever |
| Ongoing support | Ticket queue | Often disappears post-launch | Managed hosting + dedicated team |
Book a 30-minute scoping call or start with a prompt. No obligation.
Connects with the tools your HR team already uses
Your custom HRMS integrates seamlessly with 70+ apps including Gmail, Google Calendar, Google Drive, Outlook, Slack, Dropbox, WhatsApp and more. Most integrations are free with any Fuzen plan.
Gmail
Google Calendar
Google Drive
Outlook
Slack
WhatsApp
Dropbox
60+ more
Built for every type of growing business
Whether you have 10 employees or 200, Fuzen builds HR software that fits the way your business actually runs.
Browse HR App Templates
Find the perfect starting point. Customise it to match your exact HR policies — no code needed.
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HR Management (Basic)
The HR Management System Template is a free, ready-to-use app built on Fuzen to help HR teams organize employee records, manage attendance, and streamline payroll management - all in one simple dashboard. It’s designed for small teams and growing businesses that want to digitize HR tasks without paying for expensive software. With Fuzen AI, you can easily customize the template - add fields, automate approvals, or connect external tools - all without any coding.
HRMS Software
The HRMS Software is a complete Human Resource Management System built on Fuzen to help businesses manage their workforce, payroll, attendance, performance, compliance, and employee lifecycle from a single platform. Designed specifically for Indian businesses, it includes essential HR functions such as employee records management, leave tracking, shift scheduling, payroll processing, statutory compliance, expense management, and performance reviews. Whether you're a growing startup, SME, or established organization, this template helps streamline HR operations, reduce manual work, and improve employee experience. The entire application can be customized using Fuzen AI—allowing you to add new workflows, automate approvals, create custom reports, modify forms, and adapt the system to your company’s unique HR policies without coding.
Team of 10 or fewer? Start with the free HRMS starter
A smaller, free forever app for Indian small teams that only need employee records, attendance, leave and a manual payroll log. It does not compute payroll, produce payslips or give employees a self-service login. Those are Pro.
The 10 pages you get: Dashboard, Employee directory, Departments master, Daily attendance, Leave management, Admin leave dashboard, Payroll log, Holiday management, Holiday calendar, Announcements.
Install the free starterFree forever for teams up to 10 · installs in about a minute
Frequently asked questions
Everything you need to know about getting a custom HR management software built by Fuzen.
Still deciding? The fastest way to find out is to run one payroll on it.
Start your 14-day free trial →Run one payroll on it. Then decide.
Fourteen days is enough to add your team, set your leave policies and close a full month of payroll with PF, ESI and TDS. If it works, keep it for Rs 35,000 one time. If your workflow needs more, we build the rest.
Team of 10 or fewer? Install the free HRMS starter → · Browse all Fuzen templates →
No per-employee fees · Your data stays yours · Customisation with Fuzen AI free for 1 year