What is HR management software?

HR management software (HRMS) helps businesses manage employee data, attendance, leave, payroll, timesheets, recruitment and compliance — all in one system instead of scattered across spreadsheets, emails and paper forms. For small businesses, it replaces manual HR processes with structured digital workflows that save time and reduce errors.

What does HRMS software do for a small business?

For small businesses, HRMS software centralises employee records, automates leave and attendance tracking, structures approval workflows, generates payroll inputs and provides self-service access to employees for payslips, leave balances and personal details — saving hours of admin work per week and eliminating errors from manual processes like Excel and email-based approvals.

How much does HR software cost for small businesses?

Keka HR, greytHR and Zoho People charge per employee per month plus setup fees and paid add-ons. A 50-200 employee company typically spends around ₹12 lakh over 3 years. Agencies quote ₹8-25 lakh upfront for a custom HRMS and take 3-6 months. Fuzen delivers a custom HRMS 50-60% cheaper than Keka or greytHR over 3 years — one-time build plus flat yearly hosting, no per-employee fees. Exact pricing depends on team size and modules. Get a quote →

Can I build my own HR management software without coding?

Yes, if you are technical enough to want to. Fuzen's AI app builder generates the database, pages and workflows from a plain-English description of your HR processes. Most small businesses prefer the done-for-you path — we run the scoping, build, testing and go-live — so the HR team can focus on HR. Either way, no code is required. Try the AI builder →

How is Fuzen different from Keka HR or greytHR?

Keka and greytHR are fixed-feature HRMS products — you use the features they've built, configured within the options they provide. Fuzen is a platform that builds your HR software. You get exactly the modules, workflows and data structures your business needs, with no per-employee pricing and no feature paywalls. If your HR process doesn't fit a standard HRMS — like timesheets that map to project billing, or industry-specific compliance workflows — Fuzen builds it to match.

What types of businesses can use Fuzen for HR management?

Fuzen works for any small or mid-size business that needs HR software tailored to their specific workflows — engineering services firms, consulting companies, staffing agencies, manufacturing units, IT services companies, healthcare clinics, retail chains and professional services firms with 10 to 200 employees. If your business has HR processes that don't fit a standard HRMS, Fuzen can build exactly what you need.

What's actually inside the free HRMS template?

Ten ready-to-use pages: dashboard, employee directory (with code, name, email, phone, department, designation, status, DoJ, DoB, PAN, Aadhaar, IFSC, emergency contact, profile photo and documents), departments master, daily attendance (Present / Absent / Late / On Leave), leave management (Sick / Casual / Earned / Maternity / Other) with admin approval, payroll log (record monthly salary paid — not a payslip generator), holiday management, holiday calendar and announcements. Built for Indian teams of up to 10. Install free →

What's the difference between the free template and the custom build?

The free template is a fixed 10-page starter for Indian teams up to 10 employees — attendance, leave with admin approval, a payroll log (one salary number per employee per month), holidays and announcements. It does not include timesheets, automated PF / ESI / TDS, payslip PDFs, a separate self-service employee role, mobile check-in or WhatsApp notifications. The custom build adds all of those, plus your own approval chains, custom leave types, multi-shift rosters, recruitment / onboarding and performance reviews. Pricing for the custom build starts at Rs 1,00,000 and we deliver in 3 to 4 weeks. Get a scoped quote →

Can I customise the free template after I install it?

Yes. Once installed, you can use the Fuzen AI builder to add fields, change layouts and build new screens — all in plain English. For deeper changes like automated India payroll, separate employee roles or your own approval chains, the custom build is the right path. Install free first →

What is HR management software?

HR management software (HRMS) helps businesses manage employee data, attendance, leave, payroll, timesheets, recruitment and compliance — all in one system instead of scattered across spreadsheets, emails and paper forms. For small businesses, it replaces manual HR processes with structured digital workflows.

What does HRMS software do for a small business?

For small businesses, HRMS software centralises employee records, automates leave and attendance tracking, structures approval workflows, generates payroll inputs and provides self-service access to employees for payslips and leave balances — saving hours of admin work per week and eliminating errors from manual processes.

How much does HR software cost for small businesses?

Keka HR, greytHR and Zoho People charge per employee per month plus setup fees and paid add-ons. A 50-200 employee company typically spends around ₹12 lakh over 3 years. Agencies quote ₹8-25 lakh upfront for a custom HRMS and take 3-6 months. Fuzen delivers a custom HRMS 50-60% cheaper than Keka or greytHR over 3 years, with a one-time build plus flat yearly hosting and no per-employee fees. Exact pricing depends on team size and modules.

Can I build my own HR management software without coding?

Yes, if you are technical enough to want to. Fuzen's AI app builder generates the database, pages and workflows from a plain-English description of your HR processes. Most small businesses prefer the done-for-you path, where Fuzen runs the scoping, build, testing and go-live, so the HR team can focus on HR. Either way, no code is required.

How is Fuzen different from Keka HR or greytHR?

Keka and greytHR are fixed-feature HRMS products — you use the features they have built, configured within the options they provide. Fuzen is a platform that builds your HR software. You get exactly the modules, workflows and data structures your business needs, with no per-employee pricing and no feature paywalls. If your HR process does not fit a standard HRMS, Fuzen builds it to match.

What types of businesses use Fuzen for HR management?

Fuzen works for any small or mid-size business that needs HR software tailored to their specific workflows — engineering services firms, consulting companies, staffing agencies, manufacturing units, IT services companies, healthcare clinics, retail chains and professional services firms with 10 to 200 employees.

What's actually inside the free HRMS template?

Ten ready-to-use pages: dashboard, employee directory, departments master, daily attendance (Present / Absent / Late / On Leave), leave management with admin approval, payroll log (record monthly salary paid — not a payslip generator), holiday management, holiday calendar and announcements. Built for Indian small teams of up to 10. Installs in 60 seconds and customises with the Fuzen AI builder after install.

What's the difference between the free HRMS template and a custom build?

The free template is a fixed 10-page starter for Indian teams up to 10 employees — attendance, leave, payroll log, holidays and announcements. It does not include timesheets, automated PF / ESI / TDS, payslip PDFs, a separate self-service employee role, mobile check-in or WhatsApp notifications. The custom build adds all of those, plus your own approval chains, custom leave types, multi-shift rosters, recruitment and onboarding and performance reviews. Custom build pricing starts at Rs 1,00,000 with delivery in 3 to 4 weeks.

Can I customise the free HRMS template after I install it?

Yes. Once installed, you can use the Fuzen AI builder to add fields, change layouts and build new screens in plain English. For deeper changes like automated India payroll, separate employee roles or your own approval chains, the custom build is the right path.

HRMS starter template — free forever for teams up to 10. Custom build from Rs 1,00,000.

Install your free HRMS in 60 seconds.
Customize it with AI.

The free template covers attendance, leave, payroll log, holidays and announcements for Indian teams of up to 10. When you need timesheets, automated PF / ESI / TDS or your own approval policies, we build a custom HRMS for you in 3 to 4 weeks — 50 to 60% cheaper than Keka or greytHR.

Start free in 60 seconds
Custom build in 3-4 weeks
50-60% cheaper than Keka / greytHR
Unlimited employees, no per-user fees

Install free HRMS template Get a scoped quote

No sign-up. No card. 60-second install. 10 pages. Customise with AI after install.

Or describe a custom HRMS in plain English →

Free forever for teams up to 10

Take a tour of the free HRMS template

Ten ready-to-use pages for Indian small teams. Click any screen below for the full view. Installs in 60 seconds — no sales call, no card.

Watch the build in action

See the free HRMS template in 7 minutes

A walkthrough of every screen in the free template — employee directory, attendance, leave with admin approval, payroll log, holidays and announcements.

Install free HRMS now

60-second install
10 ready pages
Customise with AI after install
Free forever for teams up to 10

What's in the free template

10 ready pages, built for Indian small teams

No setup wizard. No add-ons to buy. Install in 60 seconds and start using these screens today.

Dashboard

Total, Active, Pending Leaves and Payroll This Month counters, plus On Leave Today, Birthdays, Work Anniversaries and recent leave requests.

Employee directory

Add, edit, search and CSV-export. Code, name, email, phone, dept, designation, status, DoJ, DoB, PAN, Aadhaar, IFSC, emergency contact, photo and documents.

Departments master

A short, tidy list used by employee records and announcement targeting. Add, rename or delete in seconds.

Daily attendance

Mark Present / Absent / Late / On Leave per employee per day with optional remarks. Searchable record history.

Leave management

Employees apply for leave (Sick / Casual / Earned / Maternity / Other), pick an admin to approve and track status.

Admin leave dashboard

Cross-company view of every request with Status / Employee / Date filters. Admins approve or reject from the Details view.

Payroll log

Record monthly salary paid per employee with month, year, amount, payment date and status. Filterable history. Not a payslip generator.

Holiday management

Add Public and Optional holidays for the year. India holiday names supported (Republic Day, Holi, Independence Day, Diwali and more).

Holiday calendar

Read-only month-grid view of your team's holidays — open to every employee.

Announcements

Broadcast to all employees or a specific department, with an Important flag for the ones that matter.

Customise with AI after install

Once installed, ask the Fuzen AI builder to add fields, change layouts or build new screens — all in plain English. Stay within the free tier for simple tweaks; upgrade to the custom build for bigger lifts like automated India payroll, timesheets or a separate employee role.

Install free HRMS template

Browse HR App Templates

Find the perfect starting point. Customise it to match your exact HR policies — no code needed.

HR Management (Basic)

The HR Management System Template is a free, ready-to-use app built on Fuzen to help HR teams organize employee records, manage attendance, and streamline payroll management - all in one simple dashboard. It’s designed for small teams and growing businesses that want to digitize HR tasks without paying for expensive software. With Fuzen AI, you can easily customize the template - add fields, automate approvals, or connect external tools - all without any coding.

FREE View Details

HRMS Software

The HRMS Software is a complete Human Resource Management System built on Fuzen to help businesses manage their workforce, payroll, attendance, performance, compliance, and employee lifecycle from a single platform. Designed specifically for Indian businesses, it includes essential HR functions such as employee records management, leave tracking, shift scheduling, payroll processing, statutory compliance, expense management, and performance reviews. Whether you're a growing startup, SME, or established organization, this template helps streamline HR operations, reduce manual work, and improve employee experience. The entire application can be customized using Fuzen AI—allowing you to add new workflows, automate approvals, create custom reports, modify forms, and adapt the system to your company’s unique HR policies without coding.

$ 1,000 $ 500.00

50% OFF one-time

View Details

Browse all HR templates

Outgrown the free template?

When you need more, we build your custom HRMS in 4 weeks

The free template is great for getting started. But it doesn't include timesheets, automated PF / ESI / TDS, your own approval policies or a separate employee role. That's where the custom build comes in.

AI does the 90% that's the same across every HR system. We do the 10% specific to yours.
That's how a custom HRMS costs from Rs 1,00,000 instead of Rs 12 lakh — with delivery in 3 to 4 weeks, not 3 to 6 months.

You need timesheets + project billing

Track hours per project and client. Approved timesheets feed billable-manhour reports. Standard for consulting and engineering firms — not in the free template.

You need automated payroll with India compliance

Basic / HRA / Conveyance breakdown, PF 12%, ESI 0.75%, TDS, LOP, payslip PDFs and PF ECR / ESI return / Form 24Q / 26Q / Form 16. Free template is a salary log only.

You need your own approval policies

Multi-step approval chains. Half-day, comp-off, LOP, paternity. Multi-shift rosters. Biometric or geo-fenced mobile check-in. Built to your spec, not a generic template.

You need a separate employee role

Employees see only their own profile, payslips, leave balances and the company directory. Admins see everything. A clean role split that isn't in the free template.

Get a scoped quote for the custom build

Free 30-minute scoping call. Quote in 48 hours. Build in 3 to 4 weeks.

Below: pain points, pricing, named-competitor comparison, customer story and our delivery process — all about the custom build.

Why off-the-shelf SaaS fails for custom workflows

Why most HRMS options don't work for growing businesses

Off-the-shelf HRMS tools like Keka and greytHR force you into their mould. Agencies and dev shops charge lakhs and take months. Neither fits a growing business that needs its own HR workflows.

Rigid SaaS that forces you to adapt

Your leave policy has 8 types of leave. Your timesheet maps to project billing. Your approval chain has 4 steps. Keka, greytHR and Zoho People give you their workflow, not yours. You end up using 30% of the features and working around the rest.

Per-employee pricing punishes growth

Most HRMS platforms charge per employee per month. Hire 10 more people? Your HR software bill jumps by lakhs per year. Per-employee pricing makes your software cost grow faster than your revenue.

Agencies quote lakhs and take months

Custom dev shops quote ₹8-25 lakh for a custom HRMS and take 3-6 months to deliver. After launch they vanish — every small change is a new invoice. You carry the risk of delivery, scope and rework.

Customisation always costs extra

Need timesheets linked to project billing? Custom approval workflows? Industry-specific fields? SaaS tools either can't do it or quote enterprise-tier pricing. Agencies charge again for every change. Either way, the basics of your business cost extra.

Or skip the SaaS-vs-agency choice entirely. Start free in 60 seconds, upgrade when you're ready.

Install free HRMS template

Custom build modules

What we add to your custom HRMS

Six module families that go beyond the free template. Pick the ones you need — we build them to match your policies, not a fixed configuration.

Attendance & leave with your policies

Custom approval chains, half-day / comp-off / LOP rules, biometric or geo-fenced mobile check-in, multi-shift rosters.

Add to your custom build

Timesheet & project billing

Employees log hours per project and client. Approved timesheets feed billable-manhour reports for consulting and engineering firms.

Add to your custom build

Automated India payroll

Basic / HRA / Conveyance / Special Allowance breakdown, PF (12% of Basic capped Rs 1,800), ESI (0.75% if gross ≤ Rs 21,000), TDS, LOP, net-salary auto-compute, payslip PDFs and PF ECR / ESI return / Form 24Q, 26Q and Form 16.

Add to your custom build

Self-service portal

Employees see only their own profile, attendance, leave balances, payslips and the company directory (read-only). Separate role from admin.

Add to your custom build

Recruitment & onboarding

Track job openings, candidate pipelines, interview scheduling, offer letters and Day-1 onboarding checklists.

Add to your custom build

Performance & appraisals

Goals, KPIs, review cycles and appraisals that match your review process, not a generic template.

Add to your custom build

Custom build process

How Fuzen delivers your custom HRMS

AI handles the heavy build work. A Fuzen delivery team owns the outcome from first call to go-live and beyond.

Scoping call

30-minute call to understand your HR workflows: leave types, approval chains, timesheet format, payroll cycle, reporting needs. We send a scoped quote within 48 hours.

Free, no obligation

AI-drafted spec

Our AI drafts a complete spec: modules, database schema, approval workflows, reports. You review. We adjust until it matches how your HR actually runs.

Week 1

We build it

Fuzen's AI builds the full-stack HRMS — database, pages, workflows, employee portal, reports. Our delivery team reviews every build, tests against your spec and fixes the edges.

Weeks 2-3

Handoff + managed hosting

Go-live call, team training, data migration. You own the app. Fuzen runs hosting, support and changes as your HR processes evolve.

Week 4 + ongoing

AI does the 90% that's the same across every HR system. We do the 10% specific to yours.
That's how custom HRMS costs Rs 1,00,000 instead of Rs 12 lakh.

Custom build pricing

HR software pricing that actually saves money

Compare what you would pay Keka or greytHR over 3 years vs a custom Fuzen HRMS you own forever. One-time build plus flat yearly hosting. No per-employee fees, no feature paywalls.

10-50 employees

Small team

3-4 core HR modules. Right for small firms moving off spreadsheets onto structured HR.

3-year cost with greytHR Enterprise

₹3,20,000

With Fuzen

From Rs 1,00,000

one-time + Rs 12,500/yr hosting

Save ~57% vs greytHR over 3 years

Attendance, leave with approval policies, employee records
Custom leave types (Comp Off, LOP, half-day, paternity)
Self-service employee portal (read-only own profile, payslips, balances)
India holidays preset + WhatsApp leave-approved notifications

Try AI Builder free

Medium team

6-8 modules including payroll inputs, timesheet billing and multi-step approvals.

3-year cost with Keka Strength / Growth

₹12,00,000

With Fuzen

Save ~55%

Everything in Small, plus:
Payroll inputs + salary structures
Timesheets linked to project billing
Recruitment + onboarding
Performance reviews

Get a quote

200-500 employees

Large team

9-12 modules with multi-role access, multi-location and advanced approval chains.

3-year cost with Keka (200+ employees)

₹18,00,000

With Fuzen

Save ~50%

Everything in Medium, plus:
Multi-location + multi-role access
Advanced approval chains
Compliance + audit reports
Priority support SLA

Get a quote

Every Fuzen HRMS includes a one-time build plus flat yearly managed hosting and support. You own the app forever. No per-employee fees. No feature paywalls. Enterprise deployments (500+ employees, compliance certifications, SLAs) are quoted separately.

What would it cost to get your app built and delivered?

Our team builds it for you Guaranteed working app No gambling with tokens Own the code forever

🚀

Delivered in 3-4 weeks

Production-ready, not a prototype

💰

Pay 10% to start, 90% on approval

No monthly lock-in, no per-user fees

Describe what you need and our AI scopes your requirements and shows you the price in under 60 seconds.

Custom build vs SaaS HRMS in India

3-year HR software cost in India: side-by-side

Approximate 3-year cost for a 100-employee Indian SMB. Numbers are mid-plan list pricing as of 2026; actual quotes vary by add-ons and partner implementation.

Provider	Plan / scope	3-year cost (100 emp)
Keka	Strength / Growth + partner implementation	~Rs 12,00,000
Darwinbox	Mid-market plan + setup	~Rs 18,00,000
greytHR	Enterprise + payroll outsourcing	~Rs 7,50,000
Zoho People + Payroll	Premium + add-on payroll	~Rs 6,00,000
Pocket HRMS	Premium + payroll module	~Rs 4,80,000
Fuzen Custom HRMS	3-4 modules, Small team build + 3 yrs hosting	From Rs 1,37,500

Fuzen total = Rs 1,00,000 one-time build + Rs 12,500/yr hosting x 3 years. List pricing for SaaS HR tools is based on publicly available 2026 plans for a 100-employee Indian SMB; actual quoted price varies by negotiation, add-ons and partner fees. We re-verify these every quarter.

Try the free starter first Get my real custom-build quote

CUSTOMER STORY

Sattva EngiTech built a custom HRMS with timesheet billing — in weeks, not months

Sattva EngiTech, an engineering services company in Navi Mumbai, needed timesheets that mapped directly to project billing. Keka HR, greytHR and Zoho People couldn't match their workflow. Fuzen built the entire system — custom timesheets, multi-step approvals, billable manhour reports — for a small one-time cost with no per-employee fees.

"Fuzen has significantly improved our HRMS module and internal processes. I highly recommend them to any business looking for a cost-effective, powerful and user-friendly custom software solution." — Pooja Pagare, HR Manager, Sattva EngiTech Pvt Ltd

Read the full case study | Or start free with our template

Custom build vs SaaS vs Agency

SaaS vs Agency vs Fuzen

Three ways to get HR software. Here is how they actually compare on the things that matter.

	Off-the-shelf SaaS Keka / greytHR / Zoho People	Agency / dev shop Freelancer or custom shop	Fuzen AI built, human delivered
Fit to your HR policies	Whatever their product supports	Fully custom	Fully custom
Delivery time	Immediate, if it fits	3-6 months	3-4 weeks
3-year cost (50-200 emp)	~₹12 lakh (Keka)	₹8-25 lakh + ongoing	~55% lower
Per-employee fees	Grows with headcount	None typically	None, ever
Changes after launch	Limited to their feature set	New invoice each time	Included in support plan
Who owns the app	Vendor. You rent.	You own the code	You own it forever
Ongoing support	Ticket queue	Often disappears post-launch	Managed hosting + dedicated team

Get a quote for your HRMS Try AI Builder free

Book a 30-minute scoping call or start with a prompt. No obligation.

Connects with the tools your HR team already uses

Your custom HRMS integrates seamlessly with 70+ apps including Gmail, Google Calendar, Google Drive, Outlook, Slack, Dropbox, WhatsApp and more. Most integrations are free with any Fuzen plan.

Gmail Google Calendar Google Drive Outlook Slack WhatsApp Dropbox 60+ more

Built for every type of growing business

Whether you have 10 employees or 200, Fuzen builds HR software that fits the way your business actually runs.

Engineering Services

Consulting Firms

IT Services

Manufacturing

Healthcare

Retail & Services

Frequently asked questions

Everything you need to know about getting a custom HR management software built by Fuzen.

Still on the fence? The fastest way to find out is to install it.

Install free HRMS →

Start free — or get a custom build in 3 weeks.

Most small Indian teams start with the free template and never look back. If you need timesheets, automated PF / ESI / TDS or your own approval policies, we build the custom HRMS for you.

Install the free HRMS template No sign-up. No card. Works for teams up to 10. Talk to us about a custom build Get a scoped quote for your policies, your way.

Already on the marketplace? Browse more Fuzen templates → · Describe a custom HRMS to AI →

30-minute scoping call · No obligation · You own the app forever

Install your free HRMS in 60 seconds. Customize it with AI.

Take a tour of the free HRMS template

See the free HRMS template in 7 minutes

10 ready pages, built for Indian small teams

Dashboard

Employee directory

Departments master

Daily attendance

Leave management

Admin leave dashboard

Payroll log

Holiday management

Holiday calendar

Announcements

Customise with AI after install

Browse HR App Templates

HR Management (Basic)

HRMS Software

When you need more, we build your custom HRMS in 4 weeks

You need timesheets + project billing

You need automated payroll with India compliance

You need your own approval policies

You need a separate employee role

Why most HRMS options don't work for growing businesses

Rigid SaaS that forces you to adapt

Per-employee pricing punishes growth

Agencies quote lakhs and take months

Customisation always costs extra

What we add to your custom HRMS

Attendance & leave with your policies

Timesheet & project billing

Automated India payroll

Self-service portal

Recruitment & onboarding

Performance & appraisals

How Fuzen delivers your custom HRMS

Scoping call

AI-drafted spec

We build it

Handoff + managed hosting

HR software pricing that actually saves money

Small team

Medium team

Large team

What would it cost to get your app built and delivered?

3-year HR software cost in India: side-by-side

Sattva EngiTech built a custom HRMS with timesheet billing — in weeks, not months

SaaS vs Agency vs Fuzen

Connects with the tools your HR team already uses

Built for every type of growing business

Frequently asked questions

Start free — or get a custom build in 3 weeks.

Install your free HRMS in 60 seconds.
Customize it with AI.