HR Management Software for Staffing Agencies
Contractor lifecycle, multi-client placements, multi-state compliance, billing-vs-payroll split. Custom-built for Indian staffing agencies in 4 weeks. From Rs 1,00,000 one-time.
Or read about our generic HRMS LP first - this page is the staffing agencies-specific deep-dive.
Why off-the-shelf HRMS fails staffing agencies teams
The four pain points that keep showing up when staffing agencies firms scale past 50 employees.
Same person, different states, different rules
A contractor placed at a Bangalore client has Karnataka PT. Move to a Mumbai client next month, Maharashtra PT applies. Generic HRMS forces one state and you patch the rest in Excel.
Billing rate and pay rate are different numbers
You bill the client at Rs 80K, you pay the contractor Rs 55K. The Rs 25K margin is your business. SaaS HRMS that mix billing and payroll into the same field destroy your margin tracking.
Permanent vs contractor identities collide
Same person can be a permanent agency employee AND a placed contractor at a client site, sometimes in the same month. Off-the-shelf HRMS cannot model this dual identity natively.
Principal-employer obligations are silently risky
If your contractor's CLRA / PF / ESI is not in order, the client (principal employer) is liable. SaaS HRMS does not track contractor-vendor compliance; you find out during an audit.
AI does the 90% that's the same across every HR system. We do the 10% specific to staffing agencies.
That's how custom HRMS costs Rs 1,00,000 instead of Rs 12 lakh.
What goes into your staffing agencies HRMS
The 6 modules that consistently matter for staffing agencies firms. Pick what you need; we build what you pick.
Contractor lifecycle tracker
Source -> screen -> place -> manage -> exit. Status, client, role, billing rate, pay rate, contract end date. Auto-alerts at 30 / 15 / 7 day thresholds.
Include in your buildMulti-client placement view
Same contractor, multiple clients over time, each with its own billing rate and statutory state. Full placement history per contractor.
Include in your buildBilling vs payroll separation
Two engines: billing to clients, payroll to contractors. Margin auto-calculated. Invoicing pulls from billing, payslips from payroll.
Include in your buildMulti-state statutory engine
PT slab and labour rules update with placement state. PF / ESI / TDS calculated correctly per state per month.
Include in your buildPrincipal-employer compliance
Track each contractor's PF / ESI / CLRA status. Auto-flag if vendor compliance lapses. Audit-ready dashboards for client requests.
Include in your buildDual-identity employee table
Permanent agency employees + placed contractors in the same table. Auto-switch payroll engine based on employment type at the start of each pay cycle.
Include in your buildPricing for staffing agencies HR
Compare what you would pay Keka or greytHR over 3 years vs a custom Fuzen HRMS you own forever. India low-bracket pricing.
Small team
3-4 core HR modules. Right for small staffing agencies firms moving off spreadsheets onto structured HR.
3-year cost with greytHR Enterprise
Rs 3,20,000
With Fuzen
From Rs 1,00,000
one-time + Rs 12,500/yr hosting
Save ~57% vs greytHR over 3 years
Medium team
6-8 modules including payroll, multi-state compliance, and staffing agencies-specific workflows.
3-year cost with Keka Strength / Growth
Rs 12,00,000
With Fuzen
Save ~55%
Large team
Full HR + payroll + perf + onboarding stack with staffing agencies-specific compliance and reporting.
3-year cost with Darwinbox
Rs 18,00,000
With Fuzen
Save ~50%
See how we build your custom HRMS
A walkthrough of how Fuzen delivers a custom HRMS in 4 weeks. Or skip the build and have it delivered for you.
Who this is for
Indian staffing agencies firms running on Keka, greytHR, Zoho People or spreadsheets, with workflows that do not fit the SaaS template. Specifically: general staffing firms, IT staffing companies, healthcare staffing agencies, BPO recruitment partners and labour-supply contractors.
General staffing agencies
IT staffing and contracting firms
Healthcare staffing partners
BPO and back-office staffing
Light-industrial and labour-supply contractors
Specialised executive-search and consulting firms
A real custom HRMS, in 4 weeks
Sattva EngiTech replaced Keka, greytHR and Zoho People with a custom HRMS Fuzen built in 4 weeks.
Frequently asked questions
How is this different from a recruitment CRM like Recruit CRM or Bullhorn?
Recruitment CRMs are sales-side tools for tracking candidates and pipeline. This is the HR-side tool for the contractors and employees AFTER they are placed: payroll, statutory compliance, attendance, exits. The two systems can integrate but they solve different problems.
Can the same person be a permanent employee AND a placed contractor?
Yes. The HRMS models employment-type history at the person-level so the same individual can be on agency payroll one month and as a placed contractor at a client the next, with all statutory contributions and Form 16s consolidated correctly at year-end.
How does billing-vs-payroll separation work?
Two engines run in parallel. Billing engine generates client invoices using billing rate per placement per period. Payroll engine generates payslips using pay rate per contractor per period. Margin (billing - payroll) is auto-tracked and visible to your finance team without Excel.
What about multi-state PT and statutory compliance?
Each placement record has the client's state. Contractor's PT slab and statutory rules update with placement state. If a contractor moves from a Bangalore client to a Mumbai client mid-month, the slab applied to that month's payroll reflects both placements pro-rated correctly.
Does it handle CLRA registration and contractor compliance verification?
Yes. Each contract worker has CLRA, PF and ESI compliance status flags. Monthly verification reminders. Audit-ready compliance dashboard for client requests on principal-employer obligations.
How long is the build for a 100-contractor staffing agency?
4 weeks for core (contractors + clients + placements + billing + payroll). Add 2-3 weeks for compliance dashboards, contractor self-service portal, and integration with your existing recruitment CRM if needed.
Pricing vs Keka or greytHR?
Rs 1,00,000 one-time + Rs 12,500/yr hosting. Compared to Keka Strength + custom contractor module work (typically Rs 14-16 lakh over 3 years for a 100-contractor agency), Fuzen is roughly 1/10th the 3-year cost and natively models contractor identity instead of forcing the workaround.
Related reading
Parent LP
Fuzen HRMS (overview)
For the generic HRMS pitch across all verticals.
Step-by-step
Build your own HRMS guide
Module-by-module walk-through of building a custom HRMS for your business.
Case study
Sattva EngiTech
How Sattva replaced 3 SaaS HRMS with a custom build in 4 weeks.
Ready for a custom staffing agencies HRMS?
From Rs 1,00,000 one-time. India compliance, your approval flows, your salary structures. Delivered in 4 weeks.