Done-for-you work order management software
Custom work order management software, built and delivered for your team in 4 weeks
Stop paying $20-$75 per user per month for rigid CMMS tools that don't fit your workflow. Get a work order system built around how your maintenance team actually operates — owned forever, no per-user fees.
Or book a 15-min call to scope your custom build
Why most CMMS tools fail small maintenance teams
You bought UpKeep or MaintainX expecting to fix your maintenance chaos. Instead you got per-user fees that punish growth, modules you can't customise, and a dashboard designed for enterprise plants — not your 10-person crew.
Per-user fees compound fast
UpKeep charges $20-$75/user/mo. MaintainX starts at $25. A 15-person crew costs $3,600-$13,500 a year — every year. Add a technician, your bill goes up.
Rigid modules don't fit your workflow
Your PM schedules, failure codes, and checklist formats are unique to your equipment. SaaS CMMS tools give you a fixed set of fields and statuses — take it or leave it.
Agency quotes start at $30K
Custom dev shops charge $30,000-$80,000 and take 4-9 months. You need a work order system that works now — not a six-figure project with uncertain delivery.
You don't own your data
SaaS tools rent you access. Cancel your subscription and your asset history, PM records, and inspection logs are locked behind an export wall — or gone entirely.
"AI does the 90% that's the same across every maintenance team. We do the 10% that's specific to your equipment, your checklists, and your PM schedules. That's how custom work order software costs $3,000-$8,000 instead of $30,000-$80,000 from an agency."
What we build into your work order system
11 modules, built around your maintenance operation
Every module is customisable — your failure codes, your PM intervals, your checklist formats, your approval chains. Not a rigid SaaS template.
Work Order Management
Full lifecycle from request to close. Kanban + list views, checklists, labor/parts logging, photo before-and-after, bulk operations, PDF print.
Preventive Maintenance
Calendar, meter, and event-based PM triggers. Auto-generate work orders X days before due. PM compliance dashboard with on-time percentage.
Asset & Equipment Registry
Hierarchical asset tree (building > floor > zone > asset). QR code labels, warranty tracking, downtime log, maintenance cost history.
Technician & Team Management
Skills and certification tracking with expiry alerts. Auto-assignment by skill match. Workload view, time tracking, performance metrics.
Parts & Inventory
Stock tracking with automatic reorder alerts. Per-WO parts consumption auto-decrements inventory. Barcode/QR scan, cycle count, cost reports.
Service Request Portal
Non-maintenance staff submit requests via simple form or public link. Auto-routing to managers. Status tracking for requesters. Duplicate detection.
Inspection Checklists
Template builder with pass/fail, numeric readings, photo required, and e-signature steps. Failed inspections auto-create corrective work orders.
Purchase Orders & Vendors
PO workflow: draft, approve, order, receive. Auto-update parts inventory on receipt. Vendor performance tracking. Contractor work logs.
Reporting & Analytics
MTBF, MTTR, PM compliance, labor utilization, cost-per-asset, parts consumption. Scheduled auto-email reports to managers weekly or monthly.
Notifications & Escalations
Multi-channel alerts for WO assignment, overdue, PM due, parts low stock, inspection failed. Escalation chain: tech to manager to director.
Dashboard & Overview
Real-time KPI cards: open WOs, overdue count, PMs due this week, wrench time percentage. Pipeline summary, calendar view, activity feed.
Every module is customisable — describe your workflow and see a prototype instantly
Work order software pricing — transparent, one-time
No per-user fees. No annual renewals. Pay once, own forever. Compare that to $5,000-$9,000 a year on UpKeep, MaintainX, or Limble.
Small Team
1-5 technicians, single site
Dev shops charge $8,000-$20,000
Save ~65%
vs typical dev shop quote
Try AI Builder freeGrowth Team
5-20 technicians, 1-3 sites
Dev shops charge $25,000-$60,000
Save ~55%
vs typical dev shop quote
Get a scoped quoteMulti-Site
20-50+ technicians, multiple facilities
Dev shops charge $60,000-$150,000
Save ~50%
vs typical dev shop quote
Get a scoped quoteAll tiers: one-time build fee + flat annual hosting. No per-user charges. 10% advance to start, 90% on approval.
How Fuzen compares to UpKeep, MaintainX, Limble, Fiix, and Coast
Side-by-side on the metrics that matter for a 10-technician maintenance team.
| Metric | UpKeep Pro | MaintainX Premium | Limble | Fuzen Custom |
|---|---|---|---|---|
| 3-year cost (10 users) | $27,000 | $18,000+ | $18,000-$28,800 | One-time + flat hosting |
| Pricing model | $75/user/mo | $50+/user/mo | $50-$80/user/mo est. | One-time build + $500/yr hosting |
| Custom WO statuses + fields | Limited | Limited | Some | Fully customisable |
| PM triggers (calendar + meter + event) | Yes | Yes | Yes | Yes + custom rules |
| Inspection checklists with auto-WO | Add-on | Yes | Yes | Built in + customisable |
| Parts inventory with auto-decrement | Yes | Higher tiers | Yes | Yes + reorder alerts |
| Code + data ownership | Vendor-owned | Vendor-owned | Vendor-owned | You own everything |
| Post-launch changes | Feature requests only | Feature requests only | Feature requests only | Change anything, anytime |
| Time to live | Weeks of setup + training | Weeks of setup | Weeks of setup | 3-4 weeks, fully configured |
Competitor pricing reflects publicly listed plans as of June 2026. Actual costs may vary by team size and contract terms. Fuzen pricing is one-time build + flat annual hosting per scoping call.
SaaS CMMS vs agency build vs Fuzen
| SaaS CMMS | Agency / Dev Shop | Fuzen | |
|---|---|---|---|
| 3-year cost (10 users) | $15,000-$27,000 | $30,000-$80,000 | $3,000-$8,000 one-time |
| Time to live | 2-4 weeks setup | 4-9 months | 3-4 weeks |
| Fits your exact workflow | Partially | Yes | Yes |
| Per-user fees | $20-$75/user/mo | None | None |
| Code + data ownership | Vendor rent | You own | You own + full handover |
| Post-launch changes | Feature requests | Paid change orders | Change anything yourself |
| Payment structure | Monthly forever | 50/50 split | 10% advance, 90% on approval |
| AI build mechanism | N/A | Manual coding | AI-built, human-reviewed |
How we build your work order system in 3-4 weeks
Six steps from scoping call to live system. You approve at every stage.
Scoping Call
30-min call. We map your assets, WO types, PM schedules, team structure.
AI-Drafted Spec
AI generates your module spec. You review and refine before build starts.
You Approve the Spec
Lock scope and timeline. Nothing builds until you say go.
Pay 10%
Advance payment. Build starts immediately.
AI Build + Human Review
AI builds. Our team reviews, tests, and configures your data. 2-3 weeks.
Pay 90% on Approval
You test on a private staging URL. Approve, then pay the balance.
Built for your industry
Manufacturing
Commercial Facilities
Property Management
HVAC & Field Service
Construction
Healthcare Facilities
Hospitality & Hotels
Education & Universities
Government & Municipal
Fleet & Transportation
Frequently asked questions
How is Fuzen different from UpKeep, MaintainX, or Limble?
Those are SaaS CMMS tools that charge $20-$75 per user per month and give you a fixed set of modules. Fuzen builds you a custom work order system that fits your exact workflow -- your failure codes, your PM schedules, your checklist formats -- for a one-time fee with no per-user charges. You own the code and data forever.
What does 'custom' actually mean? Do I get source code?
Yes. We build a fully functional work order management system on the Fuzen platform, configured to your exact specifications. You own the application, the data, and can modify it anytime -- add fields, change statuses, build new reports, integrate with your accounting software -- without paying a developer.
How long does the build take?
3-4 weeks from scoping call to live system. Week 1: scoping + AI-drafted spec. Weeks 2-3: AI build with human review and QA. Week 4: your testing on a private staging URL, revisions, and handoff.
What does the 10/90 payment mean?
You pay 10% of the project fee as an advance to start the build. The remaining 90% is due only after you test the system on a private staging URL and approve it. We are the only maintenance software vendor that takes this risk.
Can I integrate with QuickBooks, Stripe, or my existing tools?
Yes. Fuzen supports integrations with QuickBooks, Xero, Stripe, and other tools via API. During the scoping call we map your integration requirements and build them into the system.
Do technicians need training to use it?
The system is designed mobile-first with a clean, intuitive interface. Most technicians are productive within a day. We provide a walkthrough session at handoff and documentation for your team.
What if I need changes after launch?
Small changes like adding fields, adjusting PM schedules, or modifying checklist templates -- you can do those yourself in the Fuzen builder, no coding needed. Larger changes like adding new modules are scoped separately.
Is there a free version I can try first?
We offer a free AI Builder where you can describe your work order management needs and see a prototype generated instantly. For the full custom build, the scoping call is free -- you only pay after approving the spec.
Custom work order software. Built for your team. Pay 10% to start.
Stop renting a CMMS that doesn't fit. Get one built around your maintenance operation in 3-4 weeks.
Book a free scoping call
30 minutes. We'll map your assets, WO types, PM schedules, and team structure — then send you a spec and quote within 48 hours.