Payroll software for Indian small businesses, built around your rules
Run accurate, PF/ESI/PT/TDS-compliant payroll every month - without per-employee fees, without fixing multi-state Professional Tax by hand, and without paying a CA to file. Start with free payroll tools, or have us build payroll that fits your salary structures and approval flows.
See payroll in the free HRMS template
Real screenshots from the working HRMS template - payroll, attendance and leave modules you can install in 60 seconds.
Payroll management
Attendance → LOP
Leave → deductions
Why Indian SMBs outgrow generic payroll software
Per-employee fees punish growth
greytHR, RazorpayX, Zoho Payroll and Keka price per employee per month. A 50-person company pays Rs 1.5-4 lakh a year - and the bill grows every time you hire. Fuzen charges once, flat.
Multi-state PT breaks generic tools
Each state has its own Professional Tax slab - Maharashtra caps at Rs 2,500, Karnataka at Rs 2,400, Tamil Nadu has no PT at all. Generic payroll either hard-codes one state or skips PT. You end up in a spreadsheet.
You still pay a CA Rs 10-30K/month
Most SMBs outsource PF/ESI/PT/TDS filing to a CA anyway. That is Rs 1.2-3.6 lakh a year on top of your SaaS bill - because the software generates payslips but not the actual statutory files (PF ECR, ESI Pehchan, PT challans, Form 24Q/26Q/16).
Variable pay lives in Excel
Bonus tied to project hours, sales or margins never fits the standard payroll screen. So the finance team exports to Excel, calculates manually, and re-imports. Every month.
AI does the 90% that is identical across every payroll - the component maths, the PF/ESI/PT/TDS engine, payslips and statutory files. We do the 10% specific to yours: your salary structures, your variable pay, your approval flow. That is how custom payroll costs a fraction of a per-employee SaaS over three years.
Three ways to get payroll done
Pick what fits your stage - start free, install a ready template, or get a custom build.
Free payroll tools
Salary slip generator + PF/ESI, Professional Tax, overtime and F&F calculators. Start free, no signup.
Jump to free toolsReady HRMS template (with payroll)
Install a working HRMS with India payroll, attendance and leave, then customise it with AI.
See the HRMS templateCustom payroll build
We build payroll around your exact salary structures, variable pay and approval rules - and you own it.
Describe your payroll appWhat your payroll handles
Every module is built around Indian statutory rules - PF, ESI, PT, TDS, Form 16 and state-specific slabs.
CTC & salary structure
Define any salary breakdown - Basic, HRA, Conveyance, Special Allowance, LTA, Medical, custom components. Map CTC to gross to net with your own formula.
PF, ESI, PT, TDS
PF at 12% capped at Rs 1,800/mo. ESI at 0.75% for gross up to Rs 21,000. Professional Tax per your state slab. TDS with regime choice per employee.
Payslips & self-service
Generate payslip PDFs per employee per month. Employees view and download their own payslips from a self-service portal.
Statutory filing files
Generate PF ECR, ESI Pehchan, Professional Tax challans, Form 24Q (quarterly TDS), Form 26Q and Form 16 - ready to upload to EPFO, ESIC and TRACES.
Form 16
Annual Form 16 Part A + Part B per employee. Auto-filled from monthly TDS data. Bulk generate and download.
Multi-state & multi-entity
Run payroll for branches across Maharashtra, Karnataka, Tamil Nadu, Gujarat, Telangana - each with correct PT slabs. Separate PF and ESI registrations per entity.
Bank disbursement
Generate bank-specific disbursement files (NEFT/RTGS/IMPS batch format) for HDFC, ICICI, SBI, Axis, Kotak. One-click salary credit.
Full & final settlement
Calculate F&F on resignation or termination: earned leave encashment, notice period recovery, gratuity (if eligible), bonus pro-rata, pending reimbursements, TDS adjustment.
SaaS payroll vs CA + Excel vs Fuzen
| SaaS payroll | CA + Excel | Fuzen custom | |
|---|---|---|---|
| 3-year cost (50 employees) | Rs 4.5-12 lakh (SaaS subscription) | Rs 3.6-10.8 lakh (CA retainer) | One-time build + flat hosting |
| Per-employee pricing | Yes - Rs 30-100/emp/month | CA bills may scale with headcount | No per-employee fees |
| Multi-state PT | Hard-coded one state, or missing | CA handles manually | Built to your state list |
| Statutory filing files | Payslips only - no ECR/Pehchan/24Q | CA files on your behalf (opaque) | PF ECR, ESI Pehchan, PT challans, 24Q, 26Q, Form 16 |
| Variable pay & custom components | Fixed fields, export to Excel | Calculated in spreadsheet | Custom formulas, built into the payroll run |
| Code & data ownership | Vendor-owned, data locked | No software - just filing service | You own the code and all employee data |
Free payroll tools
Use these calculators and generators right now - no account needed. Built for Indian payroll rules.
Salary Slip Generator
Generate a professional payslip PDF with CTC breakdown, Basic/HRA/DA/Special Allowance, PF/ESI/PT/TDS deductions and net pay. Enter salary components, download the PDF.
Use this tool (Going live shortly)Professional Tax Calculator
Calculate PT for any Indian state - Maharashtra, Karnataka, Gujarat, West Bengal, Andhra Pradesh, Telangana and more. Handles monthly and annual slabs.
Use this tool (Going live shortly)PF & ESI Calculator
Enter gross salary, get employer and employee PF contribution (12% of Basic capped at Rs 15,000), ESI contribution (employer 3.25% + employee 0.75% for gross up to Rs 21,000).
Use this tool (Going live shortly)Overtime Pay Calculator
Calculate OT pay per the Factories Act (2x ordinary rate) or your company policy. Handles daily, weekly and monthly OT with different multipliers.
Use this tool (Going live shortly)Full & Final Settlement Calculator
Calculate F&F for resigned or terminated employees: earned leave encashment, notice period, gratuity, bonus pro-rata, pending reimbursements.
Use this tool (Going live shortly)Frequently asked questions
What statutory components does Fuzen payroll handle?
PF (Provident Fund) at 12% of Basic capped at Rs 1,800/month employer contribution. ESI (Employee State Insurance) at 0.75% employee + 3.25% employer for gross salary up to Rs 21,000. Professional Tax per your state slab - Maharashtra, Karnataka, Gujarat, West Bengal, Telangana, AP and others. TDS (Tax Deducted at Source) with Old and New regime choice per employee. The system generates PF ECR, ESI Pehchan, PT challans, quarterly Form 24Q/26Q and annual Form 16 - ready to upload to EPFO, ESIC and TRACES.
How is Fuzen different from greytHR, Keka or Zoho Payroll?
Those platforms charge per employee per month - Rs 30 to Rs 100 per head. A 50-person company pays Rs 1.5 to 4 lakh a year, and the bill grows every time you hire. Fuzen is a one-time build with flat annual hosting. You own the code and data. Variable pay formulas, custom salary structures and multi-state PT are built into your payroll - not forced into fixed fields.
Can Fuzen replace my CA for statutory filing?
Fuzen generates the actual filing files - PF ECR for EPFO upload, ESI Pehchan for ESIC, PT challans per state, TDS returns (Form 24Q/26Q) for TRACES and Form 16 for employees. If your CA currently downloads data from your SaaS, enters it into the government portals manually and charges Rs 10-30K/month for the service, Fuzen eliminates that step. You still need a CA for advisory work, but the filing labour goes away.
What if my salary structure does not fit the standard template?
That is exactly when a custom build wins. If you have project-based bonuses, sales commissions calculated on margin, attendance-linked incentives, shift differentials or any variable component that generic payroll forces into Excel - we build the formula directly into the payroll run. No export-calculate-reimport cycle.
Do you handle multi-state and multi-entity payroll?
Yes. If you have branches in Maharashtra, Karnataka and Tamil Nadu, each branch runs with its correct PT slab. Separate PF and ESI registrations per entity. Consolidated reporting across entities for the finance team.
How long does a custom payroll build take?
Typical India payroll with PF/ESI/PT/TDS, custom salary structures and standard approval flows: 3-4 weeks. Complex setups with multiple entities, variable pay formulas and integrations with Tally or ZohoBooks: 5-6 weeks. You pay 10% to start, 90% only when you approve the working system.
Payroll is one part of HR. See the full HRMS - attendance, leave, onboarding, performance and more.
See the full HRMS