HR Management Software for IT Services Companies
Bench tracking, billable-hours timesheets, multi-state payroll and contractor management. Custom-built for Indian IT services firms in 4 weeks. From Rs 1,00,000 one-time vs Rs 12 lakh you pay Keka over 3 years.
Or read about our generic HRMS LP first - this page is the IT services-specific deep-dive.
Why off-the-shelf HRMS fails IT services teams
The four pain points that keep showing up when IT services firms scale past 50 employees.
SaaS HRMS does not understand bench
Keka and greytHR were built for product companies. They cannot model the difference between billable consultants, on-the-bench engineers, and ramp-up trainees. So your CFO gets the wrong utilization numbers.
Per-employee fees punish growth
Add 50 contractors to a project, your Keka bill jumps by Rs 1.5 lakh per year. India IT firms grow in headcount bursts. Per-user pricing makes that growth painful.
Multi-state PT compliance breaks
Bangalore + Pune + Hyderabad teams = three different PT slabs and three filing cycles. SaaS HRMS forces you into one slab default and you fix the mismatch in Excel every month.
Project bonus payouts run on Excel
Quarterly bonus tied to project margin? Variable pay tied to billable hours? You export from greytHR, calculate in Excel, re-import. Six hours a quarter, every quarter.
AI does the 90% that's the same across every HR system. We do the 10% specific to IT services.
That's how custom HRMS costs Rs 1,00,000 instead of Rs 12 lakh.
What goes into your IT services HRMS
The 6 modules that consistently matter for IT services firms. Pick what you need; we build what you pick.
Bench and allocation tracker
Tag every engineer as billable / bench / training / leave. Auto-flag bench over 30 days. Manager dashboard with bench cost burn-rate.
Include in your buildBillable-hours timesheets
Project + task + hours per day. Weekly approval flow. Auto-feeds invoicing and bonus calculations.
Include in your buildMulti-state payroll engine
PF, ESI, PT (Maharashtra / Karnataka / Tamil Nadu / Telangana / Delhi / West Bengal slabs), TDS Form 24Q, gratuity. State-aware, not state-blind.
Include in your buildContractor and intern lifecycle
Separate flows for permanent + contractor + intern. Different statutory rules, different payslip templates, different exit settlements. One unified employee table.
Include in your buildProject-bonus engine
Bonus payout tied to billable hours, project margin or revenue. Pulls from timesheet, multiplies by rate card, pushes into next payroll run. No Excel.
Include in your buildOnboarding for distributed teams
Day-0 to day-90 checklist. IT laptop dispatch, software access, statutory enrolments, NDA / IP assignments. Auto-tracked across HR, IT and finance.
Include in your buildPricing for IT services HR
Compare what you would pay Keka or greytHR over 3 years vs a custom Fuzen HRMS you own forever. India low-bracket pricing.
Small team
3-4 core HR modules. Right for small IT services firms moving off spreadsheets onto structured HR.
3-year cost with greytHR Enterprise
Rs 3,20,000
With Fuzen
From Rs 1,00,000
one-time + Rs 12,500/yr hosting
Save ~57% vs greytHR over 3 years
Medium team
6-8 modules including payroll, multi-state compliance, and IT services-specific workflows.
3-year cost with Keka Strength / Growth
Rs 12,00,000
With Fuzen
Save ~55%
Large team
Full HR + payroll + perf + onboarding stack with IT services-specific compliance and reporting.
3-year cost with Darwinbox
Rs 18,00,000
With Fuzen
Save ~50%
See how we build your custom HRMS
A walkthrough of how Fuzen delivers a custom HRMS in 4 weeks. Or skip the build and have it delivered for you.
Who this is for
Indian IT services firms running on Keka, greytHR, Zoho People or spreadsheets, with workflows that do not fit the SaaS template. Specifically: engineering services firms, software product startups, IT staffing companies, GCC captives, digital agencies and tech consultancies.
Engineering services firms
Software product startups
IT staffing and contracting companies
GCC captives in India
Digital and design agencies
Tech consultancies and SI firms
A real custom HRMS, in 4 weeks
Sattva EngiTech replaced Keka, greytHR and Zoho People with a custom HRMS Fuzen built in 4 weeks.
Frequently asked questions
How is this different from Keka or greytHR for IT services companies?
Keka and greytHR are horizontal HRMS products. They cover the basics well but cannot natively model bench tracking, billable-hours timesheets feeding payroll, or project-margin-linked bonus calculations. A custom HRMS built on Fuzen models these in workflow logic, so your HR + finance + delivery teams stop reconciling in Excel.
Does it handle multi-state PT compliance for distributed teams?
Yes. Each employee record has a work-location field that drives the PT slab applied each month. If a consultant moves from Pune to Bangalore in the middle of the quarter, the slab updates automatically and your monthly PT challan is correct without manual fixes.
Can it integrate with our timesheet tool (Harvest, Toggl, Jira) or do we have to use yours?
Either way. Most IT services firms either use a custom timesheet module we build inside the HRMS, or we build an API integration with your existing tool. Project-margin-linked bonus calculations work the same way either way.
What about onboarding contractors who become permanent (or vice versa)?
We model employment-type history at the employee level. The same person can flow from intern to contractor to permanent (or any other path) with full audit trail. Statutory contributions, payslip templates and exit settlements all change automatically based on current employment type.
How long does it take to build for a 50-200 person IT services firm?
4 weeks for the core build (employees + timesheets + bench + payroll + onboarding) and another 2-4 weeks if you need bonus engines, performance reviews, and integrations. Most teams go live with the core build in week 4 and add modules iteratively.
How does pricing work?
Rs 1,00,000 one-time for the build, plus Rs 12,500 per year for hosting and managed support. Small adjustments over the first 90 days are included. Compared to Keka Strength which costs roughly Rs 12 lakh over 3 years for a 100-person firm, custom-built HRMS is about 1/9th the 3-year cost with full code ownership.
What if I outgrow this and need to migrate to Workday in 3 years?
You own the data and the code, so you can export everything in standard formats (employees, payroll history, statutory filings). Migration to Workday or any enterprise HCM is a normal data-mapping exercise, not a vendor-lock-in problem.
Related reading
Parent LP
Fuzen HRMS (overview)
For the generic HRMS pitch across all verticals.
Step-by-step
Build your own HRMS guide
Module-by-module walk-through of building a custom HRMS for your business.
Case study
Sattva EngiTech
How Sattva replaced 3 SaaS HRMS with a custom build in 4 weeks.
Ready for a custom IT services HRMS?
From Rs 1,00,000 one-time. India compliance, your approval flows, your salary structures. Delivered in 4 weeks.