Manage solar project BOQ and costs with Fuzen

Because the solar installation business has become so competitive over the last few years, it is important to strive for maximum efficiency during execution. This will not only help you achieve profitability, but it will also enable you to ensue the best quality of work.

Tracking project BOQ, material purchase and costs will help you monitor the actual costs against the budget, to ensure your project is finished efficiently and profitably.

You can only improve what you can measure. Therefore, you must continuously measure the budgeted vs actual costs of your projects to ensure your business stays profitable.

Leverage standardization in project BOQ and cost control

Solar installation projects are quite similar to each other and can be greatly standardized.

You can leverage this standardization to simplify your project BOQ items and facilitate better control over material costs with the help of standard material codes.

Furthermore, you can also use a standard project SOW and standard list of activities for better tracking of labor costs and other installation related costs.

Challenges

Some commonly seen challenges arise out of the habits of the project team.

Moving away from spreadsheets

Most solar teams prefer to create their project BOQ, track material costs and other expenses with Excel or Google spreadsheets. That is mainly because of how flexible, inexpensive and easy spreadsheets are.

But there is a drawback. Most of these project BOQ spreadsheets operate in a standalone manner. They become data silos. Material purchase may be tracked in ERP, labor and other expenses may get tracked in other sheets.

A project manager will have to spend a lot of time connecting all these dots to track the financial health of a project. So a big challenge is - how do you get your project team to move away from spreadsheets?

Connecting all processes and team members

Project budget is created by the planning team and project manager. Later on a purchase manager or store manager purchases the required material. Site engineers are responsible for keeping track of labor and other miscellaneous project expenses on the site.

Basically, you have multiple stakeholders and processes which must be connected to get a holistic picture of the solar project costs.

You need a central collaboration platform where each stakeholder can give their inputs and all these dots can be connected in a smart but automated way.

Workflow customization

Every solar project team has their own way of managing the financial aspects. Some teams prefer nimble operations, less hierarchy and simple processes. Whereas other more complex projects would need detailed approval processes for all purchases and expenses, along with a sophisticated reporting structure.

For this reason, there is "no one size fits all" solution when it comes to cost control and financial management of a solar business.

What is required is a solution that can be easily customized as per the nature of the business and the work culture.

Solving Challenges with Fuzen

Fuzen’s Solar CRM Template helps solar installers effortlessly track project progress, costs, labor utilization, and expenses — all against the planned project SOW and budget. It’s designed to help your entire solar business run smoothly, from sales to installation and maintenance, in one connected system.

All-in-One Connected Platform

With Fuzen, there’s no need to rely on disconnected tools or complex integrations. Every part of your workflow — from lead capture and site survey to project execution and handover — is seamlessly connected within one platform.

Your sales, design, and installation teams can collaborate in real time, ensuring every update, document, and task stays in sync across the CRM.

Daily To-Do List Reminders — Keep Everyone on the Same Page

In solar project management, keeping everyone aligned is critical. Fuzen’s daily “To-Do List” email notifications make that easy.

Each team member receives a personalized email every morning highlighting their pending tasks — whether it’s progress updates, purchases, material dispatches, or customer follow-ups.

WhatsApp notifications further simplify things, allowing your team to respond or update progress in just a few seconds — even while they’re in the field.

By the end of the day, Fuzen automatically gathers all inputs from every team member into one organized dashboard, giving project managers a complete picture of what’s been done and what needs attention.

Workflows That Connect Every Process

Every workflow in Fuzen is predefined and connected to ensure smooth coordination across your sales, project, and finance processes. These workflows handle everything from cost control and expense tracking to insightful reporting and performance analytics — automatically.

You can also ask the AI assistant to modify any workflow instantly. For example, “Add a new approval step before invoicing,” and Fuzen will update the workflow for you — no developer required.

Fully Customizable for Your Business

The Fuzen Solar CRM Template comes pre-configured with proven workflows for solar businesses — but you can easily customize it to match your unique processes.

Add fields, tweak forms, automate new actions, or scale up your operations as your business grows. Fuzen is 100% flexible, scalable, and AI-customizable — built to grow with you, not limit you.

If you’d like to explore customization yourself, you can check out the step-by-step documentation — or simply chat with our team, and we’ll help you tailor Fuzen exactly the way you want.